UNICEF Nigeria is recruiting for Administrative Assistant

If you are committed, creative professional, are passionate about making a lasting difference for children, and are comfortable working in a challenging environment, the world's leading children's rights organization would like to hear from you. The United Nations Children’s Fund – UNICEF – works for children’s rights, their survival, development and protection. We are recruiting for Administrative Assistant in Abuja who will perform a variety of administrative duties related to the general administration of the Country Office under the direct supervision of the Administrative Specialist.

The successful candidate will ;

1. Carry out the physical custody functions of non-expendable inventory (NEP). Physically receive and issue out new NEP items, monitor and regulate the physical movement and location of all fixed assets, as well as sort and process the fixed assets for approved disposal action (PSB). Responsible for correct physical labeling and coding of all NEP items; and assist in carrying out annual physical verification of fixed assets.
2. Keep physical custody of the administrative stocks (stationery and office supplies). Receive stocks into the Administrative Section stores and issue out to requesting units/staff upon approval. Maintain bin cards and other relevant documents. In a timely and regular manner, inform the Administrative Specialist on office supply replenishment needs. Assist in carrying out quarterly physical count of stocks in the store.
3. Assist staff members and their dependents in procuring documentation and visas from the Ministry of Foreign Affairs(MOFA) and other diplomatic missions in accordance with the requirements of the United Nations and the Nigerian Government.
4. Drafts routine correspondences and processing of visas for foreign travel.
5. Receives and sorts mails from different sections and submit them to the UN House mail room for the pouch and/or courier. Ensure regular pick up of UNICEF mails from the UN House mail room and dispatch to relevant sections. Maintain mailing register for incoming and outgoing packages.
6. Receive and process telephone bills and transmit to staff members for settlement. Maintain and update the tracking tools to ensure compliance.
7. Assist the Travel Assistant in making travel arrangements, process travel authorization and compile information pertaining to travels when required.

Minimum qualification and competencies

* Completion of secondary education. University or polytechnic-level diploma in business administration, management or related field preferable.
* Four years progressive experience in general administrative duties which should include a good knowledge of standard administrative practices and procedures and experience in stock taking and recording of assets.
* Fluency in English language is required. Knowledge of another UN language, an asset. Knowledge of local working language(s) of the duty station is desirable.
* Communication, working with people, drive for results.
* Analyzing, learning and researching, planning and oOrganizing, following instructions and procedures.
* Basic computer literacy with knowledge of word and excel.

METHOD OF APPLICATION

Prepare the following documents
- A completed UN Personal History Form (which can be downloaded from www.unicef.org/employ)
- Your curriculum vitae with your current, detailed contact information (including telephone number and email address)
- A one-page summary statement that shows how your qualifications and experience meet the requirements above.

Only candidates meeting the minimum qualifications and competencies (above) will be considered.

Send your documents in a sealed envelope marked ‘confidential’ and with the vacancy number to:

The Human Resources Manager
UNICEF
UN House
Plot 617/618, Diplomatic Drive
Central Business District
PMB 2851, Garki, Abuja

Applications must be received by UNICEF by midnight (Abuja time) on Tuesday, 10 August 2010. Only short-listed applicants will be contacted within two weeks of the deadline.

UNICEF Nigeria is recruiting for Warehouse Assistants

If you are committed, creative professional, are passionate about making a lasting difference for children, and are comfortable working in a challenging environment, the world's leading children's rights organization would like to hear from you. We are recruiting for Warehouse Assistants who will be responsible for the receipt, safekeeping, distribution, monitoring, data based documentation and inventory management of all programme and administrative supplies received at UNICEF transit warehouse Lagos.

The successful candidate will be expected to carry out the following duties

1. Assist in implementation of the supply component of the Nigeria country programme including procurement and distribution of supplies to field project sites. Liaise with Supply Section in Country Office, Abuja on all supply related issues.

2. Coordinate with project officers in the preparation of appropriate documents: supply requisitions (PGMs), purchase orders, etc., according to procurement specifications and procedures. Maintain an up-to-date supply progress control system, maintain filing system, register all correspondence and contact for suppliers.
3. Undertake local procurement, request quotations, prepare purchase orders, issue all correspondence on procurement and check and verify all sundry invoices for payment. Maintain suppliers’ file.
4. Assist the Operations/Programme officers with logistics planning and facilitate efficient storage and distribution of supplies and equipment to end-users from field warehouses. Maintain, prepare reports and update the field warehouse inventory.
5. Undertake field visits to project sites to inventory and monitor supply inputs as may be required. Propose corrective actions to improve logistics procedures.
6. Collect information from records and reports and prepare periodic and ad hoc reports on project activities.
7. Maintain Programme Manager System (ProMs), supply monitoring system, participate in preparation of ProMs generated supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc. Participate in the briefing and training of project personnel.
8. Visit manufacturers to access their supply potential and develop current market research for potential manufacturers on specific items. Participate in the evaluation of suppliers’ performance on the basis of products against quality, price and delivery criteria.
9. Liaise with Country Office Supply Section in facilitating clearing of delivery of Field Office supplies in Lagos.

Minimum qualification and competencies

University degree or its equivalent in warehousing/inventory management or in business administration with special training in warehouse/inventory management.

Six years of progressively responsible experience in the management of warehouse and inventory with some experience in supply and logistics. Experience from big and reputable institutions, an asset.

Skills

Computer literacy and the ability to effectively use standard office software tools and other office technology to produce reports, create documentation and maintain electronic filing systems. Ability to use softwares for inventory management is required.
- Fluency in English is required. Knowledge of local language of the duty station is an asset.
- Communication, working with people and drive for result.
- Analyzing.
- Applying technical expertise.
- Following instructions and procedures.
- Planning and organizing.
- Knowledge in inventory management, monitoring and reporting particularly for programme implementation.

UNICEF, which has a smoke-free environment, is committed to gender equality in its mandate and its staff. Well qualified candidates, particularly women, are strongly encouraged to apply.

METHOD OF APPLICATION

Prepare the following documents
- A completed UN Personal History Form (which can be downloaded from www.unicef.org/employ)
- Your curriculum vitae with your current, detailed contact information (including telephone number and email address)
- A one-page summary statement that shows how your qualifications and experience meet the requirements above.

Only candidates meeting the minimum qualifications and competencies (above) will be considered.

Send your documents in a sealed envelope marked ‘confidential’ and with the vacancy number to:

The Human Resources Manager
UNICEF
UN House
Plot 617/618, Diplomatic Drive
Central Business District
PMB 2851, Garki, Abuja

Applications must be received by UNICEF by midnight (Abuja time) on Tuesday, 10 August 2010. And Only short-listed applicants will be contacted within two weeks of the deadline.